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GENERAL REMINDER: The OUSOF ECC does not circulate media with cameras. Students are expected to provide their own media (SD cards, Hard drives, etc). Any media currently made available for circulation is limited to classroom use and specific production scenarios as mentioned in the ECC policy list.  

Policies

EQUIPMENT CIRCULATION CENTER POLICIES (As of November 30th, 2023)

*AS OF 9/12/23, STUDENTS WILL NOT BE ABLE TO CHECK OUT SCHOOL OF FILM EQUIPMENT
WITHOUT A SIGNED FINANCIAL LIABILITY AGREEMENT. AGREEMENTS CAN BE OBTAINED AND SIGNED AT THE ECC DURING
EQUIPMENT PICKUP.
WHO CAN USE THE EQUIPMENT?
● Equipment checkout is limited to currently enrolled School of Film faculty and students. Checkout privileges will be
determined by course requirements and level of training.
● Any exceptions must be approved by the Director of the School of Film.
● Due to poor quality returns in past years, The School of Film Equipment Circulation Center does not loan equipment to the
RoughCut Collective. Even if a School of Film student requests it.
MEDIA CIRCULATION
● The ECC does not circulate media (SD cards, SSDs, Hard drives, etc) with its camera kits. All borrowers are expected to
provide their own media when making reservations.
● Any media the ECC does offer for circulation is limited to classroom use by faculty or staff and specific production scenarios.
● SAMSUNG T7 1TB SSD BOOKING CRITERIA
○ The use of SAMSUNG T7 1TB SSDs is limited to the following criteria.
■ Classroom or workshop instruction carried out by faculty of the SOF or ECC staff.
■ Narrative productions utilizing the Blackmagic Pocket 6K Pro.

ECC SCHEDULE
● The ECC maintains consistent weekly hours throughout the semester. These hours will be announced to the School of Film
and available online.
● During Winter, Spring, and Summer breaks, ECC hours are subject to staff availability.
EQUIPMENT CHECK OUT & CHECK IN
● Check Out and Check In may only take place during normal ECC hours.
● Check Outs and Check Ins are not permitted outside of operating hours unless approved by the ECC Manager or the Director
of the School Film.
EQUIPMENT RESERVATIONS
● RESERVATIONS ARE REQUIRED FOR ANY EQUIPMENT CHECK OUT. If you are not enrolled in a class or workshop, you will not
be able to check out equipment without special permission.
● Reservations are made through Connect2. The ECC staff does not create reservations for borrowers.
FINANCIAL LIABILITY
● All borrowers are required to sign a Financial Liability Agreement. Without a signed Financial Liability Agreement, borrowers
will not be able to reserve equipment. A Borrower is FINANCIALLY RESPONSIBLE for damage and/or loss of any piece of
equipment.
● In case of damage or lost equipment, a DAMAGE REPORT will be completed and submitted to the ECC Manager and the
Director of the School Film. Some damage is considered “normal wear and tear” and some is considered “negligent use”.
This will be determined by the Manager of the ECC or the director of the school of film. All lost equipment is considered
negligence.
● If the loss or damage is determined to be negligent, the cost of replacing or repairing the equipment will be billed to the
student’s account, and they will not be able to enroll or graduate until they have paid the fee.

BOOKING PENALTIES
● Borrowers are responsible for the punctual return of all equipment.
● If the borrower does not return their equipment on time, a strike will be recorded on their account. Strikes will be totaled at
the end of the semester and will result in a grading penalty. See course instructors for details on grade penalties.
● Additionally, if a borrower does not show up to their pickup on time, their equipment may be forfeited, and the ECC is under
no obligation to check out equipment to that student at a later time that day.
COMMUNICATION
● If a day-of change in your check out time is needed, please communicate directly with the ECC Manager and Staff. They will
do their best to accommodate, but may not be able to in all circumstances.
PICKUP PROCEDURE
● Students checking out equipment are responsible for making sure that they have received all items listed on their
reservation.
● While ECC staff is committed to providing equipment in proper working order, it is the responsibility of the borrower to
perform their own equipment tests and quality control before leaving with their equipment.
● LIABILITY FOR DAMAGE OR MISSING COMPONENTS RECEIVED AFTER PICKUP IS COMPLETE WILL BE ATTRIBUTED TO THE
CURRENT BORROWER, UNLESS DAMAGE OR MISSING COMPONENT WAS NOTED BY THE BORROWER DURING THE PICKUP
PROCESS.
● Due to the continued use of the equipment, there is an expected amount of wear and tear. Borrowers are expected to
communicate any problems with equipment to the ECC staff.
● Borrowers are required to notify ECC staff once they have checked their equipment so it can be scanned. If a borrower
leaves without allowing ECC staff to scan their equipment, a strike will be recorded on their account.
RETURN PROCEDURE
● BORROWERS ARE REQUIRED TO ASSIST THE ECC STAFF DURING THE RETURN PROCESS
Borrowers are required to unpack, setup, and power on any camera kits, camera accessories, audio equipment, or LED lights
they are returning.
ECC staff will then check the package for quality control.
● After the ECC staff has completed their quality check, the borrower will be required to pack up their equipment. The ECC
staff will then return the equipment to ECC storage.
● PARTIAL RETURNS ARE NOT ACCEPTED. A partial return will result in a strike on the borrower’s account.
● If a student wishes to extend a portion of their order, the entire order will need to be returned, and a new booking must be
made, if the item(s) are available in the desired timeframe.
● If an extension is not possible due to availability limitations, the borrower will be required to book at a later date.
● Borrowers MUST remain at the ECC for the entire return process and assist the ECC staff.
EQUIPMENT RESTRICTIONS
● Some items are restricted to students who have received appropriate training on that equipment. Valid training experience
may be acquired through taking certain classes or by scheduling a training session at the ECC.
● Students who wish to check out restricted items but have not taken required classes or received the appropriate training
must book training with the ECC and receive the approval of the ECC manager or School of Film Director before taking out
restricted equipment.
PARKING & LOADING BAY USE
● Borrowers must note, the parking lot behind Central Classroom is a restricted lot controlled by Ohio University and not the
School of Film. Anyone parked in this lot must accept that there is constant risk of ticketing.
● VEHICLES ARE NOT PERMITTED IN THE LOADING BAY UNLESS LOADING OR UNLOADING EQUIPMENT.
NO VEHICLES ARE PERMITTED TO PARK IN THE LOADING BAY OVERNIGHT.

● If a borrower rents a van or truck for their production, it is not allowed to reside in the loading bay overnight.
● VIOLATIONS WILL RESULT IN A STRIKE BEING RECORDED ON THE BORROWER’S ACCOUNT.